Administrative Assistant (Health Information/Records)
2.
8 Waukesha, WI Waukesha, WI Full-time Full-time $19.
83 - $26.
16 an hour $19.
83 - $26.
16 an hour 7 days ago 7 days ago 7 days ago Description Waukesha County's Department of Health & Human Services is recruiting for a talented Administrative Assistant to work in the Centralized Records (HIM) Unit at the Human Services Center.
FUNCTION OF THE JOB:
This position is primarily responsible for maintaining, scanning, and auditing Electronic Health Records (EHR), paper-based records and other records at the Waukesha County Department of Health & Human Services.
This position will also assist internal and external clients/patients as it relates to obtaining records.
SPECIFIC DUTIES OF THE POSITION:
Previous health information records experience specific to file protocol, content management and general medical terminology (Will consider current students or graduates from a Health Information Technology program) General understanding of state and federal regulations concerning mental health and AODA medical records as well as other types of records Thorough understanding of HIPAA regulations as they relate to the confidentiality of medical records Experience with or exposure to electronic health records.
Knowledge of release of information processes Ability to file medical records and loose filing according to pre-determined chart order and filing method Ability to retrieve and store records in a file room and move or transport bankers boxes within the records unit Ability to use Microsoft Word, Excel, Outlook Excellent verbal and written communication skills Ability to work independently as well as on a collaborative team Ability to work in a confidential work environment Possess critical thinking and problem-solving skills Ability to establish and maintain effective working relations Waukesha County offers a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 9 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.
Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.
Prior to hiring, the successful candidate will be subject to work/education/certification reference(s) verification, a criminal background and driver's license check.
Example of Duties Under close supervision, performs a broad variety of clerical and administrative support work in a department, division, program, or other work unit within County government.
Typical duties include greeting visitors, answering and directing calls, providing customer service, preparing communications, preparing, organizing, and maintaining records, reports and files, assists with projects, responds to the public, and performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS At this level, work involves routine, repetitive, and recurring tasks that require following standardized, sequential steps, processes, or procedures.
Assignments are structured and specific guidelines are available in procedure manuals and/or written or verbal instructions.
Deviations from standard practices require prior approval by the supervisor, who is generally available to answer questions and make decisions, or professional staff within the work unit.
The following list of duties and responsibilities are commonly performed by a position at this level, but are not necessarily required of all positions.
Greets and assists customers, in person, by telephone or other methods to provide information, answer questions, or directs to appropriate staff.
Prepares a variety of routine documents, correspondence, memorandums, and reports; designs, formats, proofreads, and edits letters, memos, reports, brochures, newsletters, and other materials for the department.
Performs data entry, maintains and updates electronic files and databases.
Receives, records and processes payments, balances cash drawer daily, and prepares related reports.
Monitors, maintains and orders office supplies, maintains equipment, and maintains repair and maintenance records on equipment.
Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary.
Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail.
Maintains department/division calendar, schedules appointments and meetings including meeting room reservations, orders food and makes arrangements for audio/visual equipment or other set-up needs.
Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records.
Handles confidential or sensitive information and documents.
Adheres to County policies, procedures, and federal, state, and local regulations.
Provides assistance to other support staff.
Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public.
Attends department and/or division meetings.
Performs other duties as apparent or assigned.
QUALIFICATIONS Essential Knowledge and Abilities Working knowledge of standard office practices, procedures, and techniques.
Working knowledge of business English, spelling, grammar, and punctuation.
Working knowledge of basic math.
Working knowledge of effective customer service techniques.
Working knowledge of MS Office products or comparable office product, word processing and data processing.
Working knowledge of Outlook with the ability to send, receive and save emails and attach documents.
Working knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.
Working knowledge of computers and keyboarding needed to prepare routine/recurring documents, draft correspondence, and enter data.
General knowledge of department specific programs and services.
Ability to apply and explain rules, regulations, policies and procedures related to a specific program or services.
Ability to perform basic word processing, editing, data entry and spreadsheet maintenance.
Ability to access and navigate the internet and County or department-specific programs and applications.
Ability to add, subtract, multiply, and divide numbers accurately.
Ability to maintain and enhance skills, participate in on-going training and increase knowledge of County, department and division services, policies and procedures.
Ability to adapt to new department/division policies, procedures, programs, and environment.
Ability to follow and understand oral and written instructions.
Ability to maintain confidentiality of records and information.
Ability to make minor decisions using standardized practices.
Ability to establish and maintain effective, professional, positive, and respectful working relationships and communications internally, with other County departments/divisions, clients/customers, outside agencies, and the general public.
Ability to work effectively as a member of a team and deal with people in an effective and timely manner.
Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.
Ability to organize and prioritize work.
Minimum Qualifications You must meet these minimum Training and Experience requirements:
High School Diploma or GED.
Supplemental Information About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill.
With our vision of Leading the Way, we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve.
Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves Is there a better way? Location:
Located in the City of Waukesha, our campus offers an on-site caf and fitness center, free parking, and easy access to interstate highway systems.
Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.
EEO/AA:
Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances.
The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities for minorities, women, and persons with disabilities.
It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.
For further information visit:
https:
//www.
waukeshacounty.
gov The County does not sponsor applicants for work visas.
Applicants must be currently authorized to work in the United States on a full-time basis.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Waukesha, WI Waukesha, WI Full-time Full-time $19.
83 - $26.
16 an hour $19.
83 - $26.
16 an hour 7 days ago 7 days ago 7 days ago Description Waukesha County's Department of Health & Human Services is recruiting for a talented Administrative Assistant to work in the Centralized Records (HIM) Unit at the Human Services Center.
FUNCTION OF THE JOB:
This position is primarily responsible for maintaining, scanning, and auditing Electronic Health Records (EHR), paper-based records and other records at the Waukesha County Department of Health & Human Services.
This position will also assist internal and external clients/patients as it relates to obtaining records.
SPECIFIC DUTIES OF THE POSITION:
Previous health information records experience specific to file protocol, content management and general medical terminology (Will consider current students or graduates from a Health Information Technology program) General understanding of state and federal regulations concerning mental health and AODA medical records as well as other types of records Thorough understanding of HIPAA regulations as they relate to the confidentiality of medical records Experience with or exposure to electronic health records.
Knowledge of release of information processes Ability to file medical records and loose filing according to pre-determined chart order and filing method Ability to retrieve and store records in a file room and move or transport bankers boxes within the records unit Ability to use Microsoft Word, Excel, Outlook Excellent verbal and written communication skills Ability to work independently as well as on a collaborative team Ability to work in a confidential work environment Possess critical thinking and problem-solving skills Ability to establish and maintain effective working relations Waukesha County offers a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 9 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.
Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.
Prior to hiring, the successful candidate will be subject to work/education/certification reference(s) verification, a criminal background and driver's license check.
Example of Duties Under close supervision, performs a broad variety of clerical and administrative support work in a department, division, program, or other work unit within County government.
Typical duties include greeting visitors, answering and directing calls, providing customer service, preparing communications, preparing, organizing, and maintaining records, reports and files, assists with projects, responds to the public, and performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS At this level, work involves routine, repetitive, and recurring tasks that require following standardized, sequential steps, processes, or procedures.
Assignments are structured and specific guidelines are available in procedure manuals and/or written or verbal instructions.
Deviations from standard practices require prior approval by the supervisor, who is generally available to answer questions and make decisions, or professional staff within the work unit.
The following list of duties and responsibilities are commonly performed by a position at this level, but are not necessarily required of all positions.
Greets and assists customers, in person, by telephone or other methods to provide information, answer questions, or directs to appropriate staff.
Prepares a variety of routine documents, correspondence, memorandums, and reports; designs, formats, proofreads, and edits letters, memos, reports, brochures, newsletters, and other materials for the department.
Performs data entry, maintains and updates electronic files and databases.
Receives, records and processes payments, balances cash drawer daily, and prepares related reports.
Monitors, maintains and orders office supplies, maintains equipment, and maintains repair and maintenance records on equipment.
Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary.
Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail.
Maintains department/division calendar, schedules appointments and meetings including meeting room reservations, orders food and makes arrangements for audio/visual equipment or other set-up needs.
Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records.
Handles confidential or sensitive information and documents.
Adheres to County policies, procedures, and federal, state, and local regulations.
Provides assistance to other support staff.
Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public.
Attends department and/or division meetings.
Performs other duties as apparent or assigned.
QUALIFICATIONS Essential Knowledge and Abilities Working knowledge of standard office practices, procedures, and techniques.
Working knowledge of business English, spelling, grammar, and punctuation.
Working knowledge of basic math.
Working knowledge of effective customer service techniques.
Working knowledge of MS Office products or comparable office product, word processing and data processing.
Working knowledge of Outlook with the ability to send, receive and save emails and attach documents.
Working knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.
Working knowledge of computers and keyboarding needed to prepare routine/recurring documents, draft correspondence, and enter data.
General knowledge of department specific programs and services.
Ability to apply and explain rules, regulations, policies and procedures related to a specific program or services.
Ability to perform basic word processing, editing, data entry and spreadsheet maintenance.
Ability to access and navigate the internet and County or department-specific programs and applications.
Ability to add, subtract, multiply, and divide numbers accurately.
Ability to maintain and enhance skills, participate in on-going training and increase knowledge of County, department and division services, policies and procedures.
Ability to adapt to new department/division policies, procedures, programs, and environment.
Ability to follow and understand oral and written instructions.
Ability to maintain confidentiality of records and information.
Ability to make minor decisions using standardized practices.
Ability to establish and maintain effective, professional, positive, and respectful working relationships and communications internally, with other County departments/divisions, clients/customers, outside agencies, and the general public.
Ability to work effectively as a member of a team and deal with people in an effective and timely manner.
Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.
Ability to organize and prioritize work.
Minimum Qualifications You must meet these minimum Training and Experience requirements:
High School Diploma or GED.
Supplemental Information About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill.
With our vision of Leading the Way, we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve.
Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves Is there a better way? Location:
Located in the City of Waukesha, our campus offers an on-site caf and fitness center, free parking, and easy access to interstate highway systems.
Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.
EEO/AA:
Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances.
The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities for minorities, women, and persons with disabilities.
It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.
For further information visit:
https:
//www.
waukeshacounty.
gov The County does not sponsor applicants for work visas.
Applicants must be currently authorized to work in the United States on a full-time basis.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
