Records Program Associate Advanced
3.
4 Waukesha, WI Waukesha, WI Full-time Full-time $22.
95 an hour $22.
95 an hour 8 days ago 8 days ago 8 days ago Introduction Are you looking for a rewarding job where you can learn about current and past transportation projects? Join the Wisconsin Department of Transportation as a Records Program Assoicate Advanced.
This position is headquartered in Waukesha at 141 NW Barstow Street.
WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
Substantial leave time including at least 3.
5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
Excellent and affordable health, vision, and dental benefits (health plan options start at just $39/month for single plans and $97/month for family plans after two months of employment) A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan Well Wisconsin Wellness Program A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.
For more information on WisDOT you can visit our website by clicking here.
The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service.
We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability.
Click here to learn more about how we apply these values in our work.
Every day, WisDOT's Division of Transportation System Development plays the leading role in the upkeep and improvement of nearly 12,000 miles of state highways and bridges used by millions of people.
You'll find that behind every barrel is a dedicated team from a wide array of backgrounds including engineering, planning, environmental services, public outreach, real estate, finance and many more.
It can be a challenging job, but we think you'll find it's an awfully rewarding one, too.
We're looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state.
We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up.
Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here.
It's a big system with lots of opportunity and responsibilities.
Are you up for it? At WisDOT, you can Build the Future - NOW.
Position Summary This paraprofessional position serves as a Records Coordinator in the Division of Transportation Systems Development (DTSD).
It is responsible for co-managing the region records and record retrieval system, administering the Region records management program, and for training region staff on records management.
This position is responsible for the records support of a professional and administrative staff consisting of 350-400 staff.
The essential functions of the position are to develop, implement, and maintain a manual and electronic document filing system which follows all federal and state statutes and procedural guidelines with regards to the operations of the file system.
This position should advocate for streamlining processes by automating as much filing, searching, and dispersement as possible.
This position requires expertise in Records Disposition Authority (RDA), open records laws, and Department policy in order to respond to requests for materials in the files from region and department staff, local, state, and federal governments, other agencies, the legal profession, private business, and the general public.
A fundamental knowledge of highway construction, the statewide letting process, spreadsheet software, categorizing and retrieving files, creation/implementation of a design submittal registry, the use of Geographic Information Systems (GIS), and the use of databases or data warehouses are also necessary.
Salary Information This position is in schedule-range (02-12) with a hourly salary of $22.
95, plus excellent benefits.
A twelve month probationary period is required.
Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
Job Details WisDOT does not sponsor work visas.
Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.
Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.
Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit.
This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.
For permanent positions that allow remote work flexibility, Wisconsin residency is not required.
However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.
Qualifications Qualified applicants will have experience with all the following:
Experience responding to customer inquiries (both internal and external) through phone calls, emails and/or in person Experience operating personal computers and related software (including Outlook, Word, ERF, PDF, Document Locator, Excel, Access, etc.
) to perform tasks such as:
email correspondence, scheduling meetings, prepare documents, file sharing, creating spreadsheets, etc.
Experience managing electronic records (e.
g.
, Retention, Retrieval, and Disposal of records; Inventory systems; Electronic records management systems; Document control, etc.
) Special Requirements:
This position requires on a regular basis the ability to lift and carry various files, records, and equipment up to 20 pounds, climb ladders, bend and stoop.
How To Apply Apply online! To apply, click Apply for Job to start the application process.
Then, you will access your existing account or to create a new account if you don't have an account.
Once you are logged in, click Apply for Job.
Follow the steps outlined in the application process and submit your application.
Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job.
For instructions on how to develop and what should be included in these materials, click here.
For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here.
The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages.
Any resumes submitted with more than 10 pages will not be considered after page 10.
If this job posting requires a letter of qualifications, the same limit applies.
Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.
Questions related to the job and how to apply can be directed to Liz Nicolai at email protected or 262-548-5912.
For general wisc.
jobs user information and technical assistance, please see the wisc.
jobs Frequently Asked Questions page.
Deadline to Apply The deadline to apply is Sunday, November 26th at 11:
59pm.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Waukesha, WI Waukesha, WI Full-time Full-time $22.
95 an hour $22.
95 an hour 8 days ago 8 days ago 8 days ago Introduction Are you looking for a rewarding job where you can learn about current and past transportation projects? Join the Wisconsin Department of Transportation as a Records Program Assoicate Advanced.
This position is headquartered in Waukesha at 141 NW Barstow Street.
WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
Substantial leave time including at least 3.
5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
Excellent and affordable health, vision, and dental benefits (health plan options start at just $39/month for single plans and $97/month for family plans after two months of employment) A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan Well Wisconsin Wellness Program A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.
For more information on WisDOT you can visit our website by clicking here.
The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service.
We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability.
Click here to learn more about how we apply these values in our work.
Every day, WisDOT's Division of Transportation System Development plays the leading role in the upkeep and improvement of nearly 12,000 miles of state highways and bridges used by millions of people.
You'll find that behind every barrel is a dedicated team from a wide array of backgrounds including engineering, planning, environmental services, public outreach, real estate, finance and many more.
It can be a challenging job, but we think you'll find it's an awfully rewarding one, too.
We're looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state.
We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up.
Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here.
It's a big system with lots of opportunity and responsibilities.
Are you up for it? At WisDOT, you can Build the Future - NOW.
Position Summary This paraprofessional position serves as a Records Coordinator in the Division of Transportation Systems Development (DTSD).
It is responsible for co-managing the region records and record retrieval system, administering the Region records management program, and for training region staff on records management.
This position is responsible for the records support of a professional and administrative staff consisting of 350-400 staff.
The essential functions of the position are to develop, implement, and maintain a manual and electronic document filing system which follows all federal and state statutes and procedural guidelines with regards to the operations of the file system.
This position should advocate for streamlining processes by automating as much filing, searching, and dispersement as possible.
This position requires expertise in Records Disposition Authority (RDA), open records laws, and Department policy in order to respond to requests for materials in the files from region and department staff, local, state, and federal governments, other agencies, the legal profession, private business, and the general public.
A fundamental knowledge of highway construction, the statewide letting process, spreadsheet software, categorizing and retrieving files, creation/implementation of a design submittal registry, the use of Geographic Information Systems (GIS), and the use of databases or data warehouses are also necessary.
Salary Information This position is in schedule-range (02-12) with a hourly salary of $22.
95, plus excellent benefits.
A twelve month probationary period is required.
Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
Job Details WisDOT does not sponsor work visas.
Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.
Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.
Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit.
This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.
For permanent positions that allow remote work flexibility, Wisconsin residency is not required.
However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.
Qualifications Qualified applicants will have experience with all the following:
Experience responding to customer inquiries (both internal and external) through phone calls, emails and/or in person Experience operating personal computers and related software (including Outlook, Word, ERF, PDF, Document Locator, Excel, Access, etc.
) to perform tasks such as:
email correspondence, scheduling meetings, prepare documents, file sharing, creating spreadsheets, etc.
Experience managing electronic records (e.
g.
, Retention, Retrieval, and Disposal of records; Inventory systems; Electronic records management systems; Document control, etc.
) Special Requirements:
This position requires on a regular basis the ability to lift and carry various files, records, and equipment up to 20 pounds, climb ladders, bend and stoop.
How To Apply Apply online! To apply, click Apply for Job to start the application process.
Then, you will access your existing account or to create a new account if you don't have an account.
Once you are logged in, click Apply for Job.
Follow the steps outlined in the application process and submit your application.
Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job.
For instructions on how to develop and what should be included in these materials, click here.
For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here.
The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages.
Any resumes submitted with more than 10 pages will not be considered after page 10.
If this job posting requires a letter of qualifications, the same limit applies.
Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.
Questions related to the job and how to apply can be directed to Liz Nicolai at email protected or 262-548-5912.
For general wisc.
jobs user information and technical assistance, please see the wisc.
jobs Frequently Asked Questions page.
Deadline to Apply The deadline to apply is Sunday, November 26th at 11:
59pm.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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